World Exposition Shanghai China 2010
Special Regulation No. 2
Concerning the Conditions of Participation in the Exposition
September 2005
Bureau of Shanghai World Expo Coordination
CHAPTER I GENERAL PROVISIONS
Article 1 Purpose
The purpose of this Special Regulation is to set forth the conditions for participation in the World Exposition Shanghai China 2010 in accordance with Sections III and IV of the General Regulations of the Exposition.
Article 2 Definition of Official Participant
1. Official Participants are those foreign governments and international organizations that have accepted the official invitation of the Government of People's Republic of China to participate in the Exposition.
2. International organizations are to be understood as intergovernmental organizations that pursue the aim of promoting international cooperation in scientific, economic, cultural and other fields.
Article 3 Definition of Non-official Participant
Non-official Participants are those parties who have been authorized by the Commissioner General of the World Exposition Shanghai China 2010 to participate outside the sections of official participants.
Article 4 Compliance with Laws and Regulations
The Participants shall comply with the General Regulations, the Special Regulations and the relevant laws and regulations of the People's Republic of China.
Article 5 Exhibits
1. All presentations shall conform to Special Regulation No.1 concerning the definition of the theme of the Exposition and guidelines for the development of the theme by the Organizer and the participants, and must be approved by the Organizer.
2. All items and exhibition materials to be exhibited shall conform to Special Regulation No.1 concerning the definition of the theme of the Exposition and guidelines for the development of the theme by the Organizer and the participants and Special Regulation No.4 concerning construction or improvements, and fire prevention and must be approved by the Organizer.
3. Under no circumstances shall be allowed onto the Exposition site any material or object considered dangerous, harmful to humans, animals or the environment, or detrimental to public order, such as explosives, firearms and poisons.
CHAPTER II OFFICIAL PARTICIPANTS
Article 6 Participation Contract
1. Official Participants who wish to take part in the Exposition shall conclude a Participation Contract with the Organizer. The Participation Contract shall be signed by the Commissioner General of Section and a representative of the Organizer and countersigned by the Commissioner General of the Exposition.
2. In cases where Official Participants wish to carry on commercial or other activities, they shall comply with Special Regulation No.9 concerning commercial activities by official participants. Further details of such activities shall be set out in the Appendix to the Participation Contract.
3. The Participation Contract shall be supplemented by the plans and documents set forth in Special Regulation No.4 concerning construction or improvements, and fire prevention.
Article 7 Provision of Exhibition Sites
1. The Organizer shall make available to Official Participants exhibition sites of the following types:
(1) Pavilions to be designed and built by Participants themselves on an open space provided by the Organizer free of charge. The plots include outdoor exhibit space.
(2) Stand-alone Pavilions built by the Organizer and rented to Participants. Limited outdoor exhibit space is included free of charge. There will be 15% of discount to the BIE member countries for this type of pavilions. Any rental fee and conditions of payment shall be described in the Participation Contract.
(3) Joint Pavilions built by the Organizer and offered to the developing countries, free of charge for each developing country. Limited outdoor exhibit space may also be included at no cost, depending on the location of the joint pavilion.
2. Queuing space for all above three types of pavilions described above shall be provided by the Organizer free of charge within the public space.
Article 8 Allocation of Exhibition Sites
1. Official participants shall submit to the Organizer an application for the allocation of an exhibition site. This information shall include a Theme Statement as described in Article 6 of Special Regulation No.1 concerning the definition of the theme of the Exposition and the guidelines for the development of the theme by the Organizer and the participants.
2. The Organizer shall inform the official participant of the results of the application in writing within 90 days after its receipt. If the Organizer judges that the presentation proposed by the participant is not in accordance with the theme of the Exposition, or otherwise not acceptable, the reasons for this non-acceptance will be communicated in writing to the official participant and the necessary modifications will be agreed upon with the Commissioner General of Section.
3. The Organizer shall allocate exhibition spaces taking into account the application set forth in paragraph 1 of this article and the date of acceptance of the official invitation to participate in the Exposition. The exhibition site allocation will be confirmed upon signature of the Participation Contract. Consequently, the allocation shall be considered provisional until the Participation Contract is signed by both parties.
4. Before the signing of the Participation Contract, the Organizer has the right to change, without liability of any kind, the site plan and the allocation of exhibition sites within the Exposition in order to ensure the successful operation of the Exposition and the harmony of the Exposition site.
Article 9 Availability, Completion and Restoration Deadlines for Exhibition Space
1. Actual construction work shall be completed by November 1st, 2009, internal conversion and finishing work by February 1st, 2010 and the installation of exhibits by April 24th, 2010.
2. In order that such a timetable be honoured, lots for construction shall be handed over to participants on November 1st, 2007; Stand-alone Pavilion structures on May 1st, 2009; and exhibition space in Joint Pavilions on November 1st , 2009 and the entry of items to be exhibited shall be authorized as of December 1st, 2009.
3. The lots allocated to participants for pavilion construction must be vacated and restored to good condition by May 1st, 2011 at the latest, with the following exception: pavilions constructed by participants may be preserved after the Exposition provided that specific arrangements in this regard have been made, prior to construction, between the Organizer and the participants concerned.
4. Stand-alone Pavilion structures must be vacated and restored to their original condition by December 31st, 2010.
5. Exhibit space within Joint Pavilions must be vacated and the premises restored to their original condition by November 30th, 2010.
Article 10 Provision of Services
1. The Organizer shall throughout the Exposition ensure the supply of the services which follow at the rates charged within the region where the Exposition is being held. Official participants shall be responsible for the equipment installation costs as well as the utilization costs of the following services within their building site or exhibition area:
-- Electricity / Gas
-- Telecommunications
-- Water inlets and outlets
-- Garbage collection and disposal
-- Other services which the Organizer deems appropriate
Other services which the Organizer deems appropriate and of which the official participants will be responsible for the costs shall be approved by the Commissioner General of the Exposition after accord with BIE.
2. Official participants shall comply with Special Regulation No.4 concerning construction or improvements, and fire prevention, Special Regulation No.10 concerning general services, and the relevant laws and regulations of the People's Republic of China, for the installation of equipment and the utilization of the services in paragraph 1 of this article.
3. The Organizer shall provide official participants, for their reference, with a list of companies which carry out the services listed below:
-- Pavilion maintenance and cleaning
-- Installation of security devices
-- Installation of fire protection devices
-- Security service
-- Architecture and engineering
-- Landscaping and gardening
-- Exhibit decoration
-- Pavilion guides
-- Other services requested by official participants and deemed appropriate by the Organizer
Article 11 Services Offered without Charge
The Organizer shall provide the following services without charge during the period of the Exposition:
-- First aid services
-- Cleaning and maintenance of public areas and green areas, unless these have already been allocated to the participant by way of Participation Contract
-- Directional signage on the Exposition site
-- Information service for visitors
-- Security services on the Exposition site
-- Lost persons centre
-- Lost and found
-- Exposition site lighting
Article 12 Use of the Exposition Symbols
The Commissioners General of Section may use the Symbols of the Exposition solely for non-commercial purposes directly related to the Exposition after concluding the Participation Contract with the Organizer and receiving the permission of the Commissioner General of the Exposition. This right of use is not transferable.
Article 13 Assistance to Developing Countries
1. The following developing countries will be eligible for the financial assistance:
(1) Least Developed Countries (LDCs) designated by United Nations Conference on Trade and Development (UNCTAD) in The Least Developed Countries Report 2004, or Low-income countries (LICs) with per capita Gross National Income（GNI） of USD 825 or less, pursuant to 2004 World Development Indicator of the World Bank;
(2) Lower-middle-income Countries (LMICs) with per capita GNI from USD 826 to USD 3,255, pursuant to 2004 World Development Indicator of the World Bank.
2. Financial assistance for the developing countries will cover the following items, fully or partially:
(1) Consultancy expenditure for the composition of the Exhibition Project;
(2) Expenses for the design, decoration and dismantling of the pavilion;
(3) Maintenance expenditures of pavilion operation (such as cleaning, security, electricity, water supply and renting costs of equipment);
(4) Allowance for customs clearance, exhibit transport, storage, and insurance;
(5) Costs for participation in Expo-related events, like national days and other activities during the Exposition;
(6) Cost for promotion, communication and public relationship in China;
(7) Participation cost for VIP and its spouse to events during the Expo;
(8) Participation cost for journalists to events during the Expo;
(9) Costs for the training of the Participant's staff.
(10) Personnel expenditure for the preparation of and participation in the expo (including the costs for the local staff).
Further information in this regard will be detailed in the Participation Guidelines which will be made available by the Organizer.
CHAPTER III NON-OFFICIAL PARTICIPANTS
Article 14 Application for Participation
1. Non-official participants who wish to take part as exhibitors in the Exposition shall submit an application to participate together with the required information directly to the Organizer. The Organizer shall inform the respective governments of the would-be participants' intention to participate in the Exposition. Requests for participation shall only be considered upon approval by the Commissioner General of Section concerned, or otherwise by the respective government.
2. The application to participate referred to in paragraph 1 of this Article shall include a Theme Statement as described in Article 6 of Special Regulation No.1 concerning the definition of the theme of the Exposition and the guidelines for the development of the theme by the Organizer and the participants.
3. The Organizer shall communicate the results of the application to non-official participants in a reasonable period of time.
Article 15 Appointment of a Director
1. Non-official participants shall appoint a Director to represent them in all matters related to their participation.
2. The Director shall be responsible for the preparation and operation of the participation concerned and shall supervise all personnel under his/her authority to ensure compliance with the laws and regulations described in Article 4 of this Special Regulation.
Article 16 Participation Contract
1. All non-official participants shall enter into a Participation Contract with the Organizer. The Participation Contract for non-official participants shall be signed by the Director of the non-official participant and the Organizer.
2. The Participation Contract for Non-official Participants shall specify the conditions of participation for non-official participants, including provisions covering the supply of services.
3. The rights and benefits offered to Non-official Participants shall not, under any circumstances, be more favourable than those offered to official participants.
Article 17 Allocation of Exhibition Sites
2. Non-official Participants shall be provided with exhibition sites determined by the Organizer. The amount of rent for these shall be decided by agreement between the Non-official Participant and the Organizer.